Job Summary
Cellipont Bioservices is growing, and we are looking for a Part-Time Administrative Assistant to help with the day-to-day office operations and help maintain a positive and efficient work environment for our employees and clients.
The Part-Time Administrative Assistant handles day-to-day administrative responsibilities including, but not limited to scheduling internal and external meetings, maintaining complex calendars and some travel plans. Placing and receiving phone calls; sending and receiving email and written correspondence, sending faxes, photocopying and scanning of correspondence and documents. Processing expense reports, maintaining paper and computer files, editing and compiling PowerPoint presentations, and compiling data for weekly dashboards if needed. Assist with restocking supplies and setting up and cleaning up conference rooms and general areas for client visits. Assist with catering orders for pick up or delivery as needed. Conduct and interact with various levels of management both inside and outside the company to gather and prepare information relative to the manager’s functions.
The Part-Time Administrative Assistant needs to have the ability to execute professional-level tasks with minimal direction is essential. The Part-Time Administrative Assistant is responsible for supporting senior leaders and directors who interact with various Executive Level associates both within and outside the Cellipont company.
The Role
- Perform professional-level tasks that are sensitive, requiring independent judgment, initiative, and tact
- Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word, and Excel (intermediate/advanced experience)
- Coordinate and manage offsite and onsite meeting logistics when needed
- Liaise with leadership to coordinate meeting preparation, agenda preparation dinner arrangements, etc.
- Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests; placing catering orders and clean-up services
- Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
- Answer and screen telephone calls for senior leaders or directors from both internal/external sources, transfer calls to the appropriate party
- Organize and maintain necessary confidential files and records for the department as required
- Assist with new hire orientation preparation as needed
- Other duties as assigned
The Candidate
- High School Diploma required with 4 years of administrative experience OR Bachelor’s Degree preferred with 2 years of administrative experience
- Biotech, CDMO or Pharma industry experience is a plus
- Advanced software skills: Microsoft Office 2010 (PowerPoint, Excel, and Word) SharePoint, and Visio are a plus.
- Strong interpersonal skills and the ability to be proactive with calendar management meeting preparation and planning
- Professional demeanor and the ability to always interact with internal/external customers positively and professionally with the ability to handle highly confidential information
- Ability to prioritize and multitask, pay attention to detail, work under pressure and meet tight timelines, and work in a team setting
“At Cellipont Bioservices, we look for candidates with an innate desire to serve. Our “family” approach ensures you will get the mentorship you need to develop a satisfying career here!”
Notice to Agency and Search Firm Representatives
Cellipont Bioservices is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Cellipont Bioservices employee by a third-party agency and/or search firm without a valid written & signed search agreement will become the sole property of Cellipont Bioservices. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
Interested Candidates should Apply Here.