The Document Control Specialist / Purchasing Assistant will maintain business documents by managing the storage, archiving and retrieval of documents, work with vendors to place orders for the products and raw materials for the business needs, conduct vendor research and make recommendations on selection to cut costs and enhance profitability or efficiency, may also buy supplies and materials directly from vendors in certain cases.
Duties and Responsibilities
- Perform data entry on selected systems for the creation, updating and tracking of documents and data.
- Keep data organized, safe and available by maintaining paper files and/or electronic files.
- As required, retrieval of documents, edit and/or reviews, filing, scanning, faxing, composing correspondences, data entry, preparing mail, ordering supplies, create reports, maintain records, and conduct research as well.
- Complete, Issue, and maintaining purchase orders for raw goods, materials, and supplies. Issue RFQs as required.
- Manage pickups and drop-offs for incoming and outgoing shipments. Check deliveries against purchase orders to ensure that all materials have arrived intact and in the ordered quantity.
- Schedule outgoing shipments for returns or when sending purchased materials or supplies to a company’s off-site locations.
- Contact vendors to follow up on late or missing shipments or to report damaged goods.
- Maintain detailed records of purchases, including quantities ordered and received; approved supplier list, shipping information, bids, contracts and costs associated with the purchase.
- As required oversee Vendor Activities.
Requirements / Skills
Bachelor’s degree in business management or a similar field. Experience in document control and procurement, working knowledge and experience on MS Office, document control software
Experience with technical writing and IMSXpress software. Experience on working on a regulated environment, medical device, pharma or any other field in life science.
How do I apply?
Please submit a 1-2 page resume & cover letter (as 1 PDF) to Andrea Letkeman (email@example.com), subject line: “Brevitest | Document Control Specialist”.
Company Overview | Brevitest Technologies LLC
If you want to find out more about Brevitest, just check out our website, brevitest.com.
Brevitest Technologies, LLC (“Brevitest”), a portfolio company of Fannin Partners, LLC, has been developing a pioneering diagnostic platform that can run completely automated, CLIA-waived, quantitative ELISA (Enzyme-Linked ImmunoSorbent Assay) tests in a point-of-care (POC) setting, enabling doctors, healthcare providers, practitioners and others to perform tests for such analytes as opioids, PSA, TSH and vitamin D and receive results in as little as ten minutes.
Since 2013, Brevitest has been developing both its proprietary analyzer device and cartridge designs, funded by investment by Fannin Partners and with the additional support of federal NIH grants. The company has an extensive patent portfolio.
About Fannin Innovation Studio
Fannin is Houston’s most active early-stage life sciences development group, developing assets in partnership with our academic collaborators. Most of our technologies have been in-licensed from local academic institutions including MD Anderson Cancer Center, Baylor College of Medicine, Rice University, Houston Methodist, Texas A&M, Texas Children’s, University of Texas, and University of Houston. We have a dozen technologies in active development, split between therapeutics and medical devices. A couple are in the clinic, a few others are pre-IND, while the remaining are in discovery phase.
We evolved our approach as a way to address the biotech and medtech development gap in places, like Houston, that have a powerful research engine, but face a shortage of experienced teams and smart money seen in the biotech hubs of Boston and San Francisco. Our approach complements the more traditional academic paths of either out-licensing the technology to industry or spinning it out as a standalone VC-funded startup. In our hybrid approach, Fannin serves as both the management team and the early investor, collaborating with the academic inventors to advance the technology, leveraging grant funding when appropriate. An additional critical element to our model is helping grow our life sciences entrepreneurs locally. Our internship program has grown to become one of the largest of its kind, with over 200 interns in the last six years and our 2-year full-time fellowship program has grown to five fellows each year.
Below are links to an overview of Fannin Innovation Studio and related articles that discuss our model.